Brief to broadcast — a creative studio runs the whole pipeline on one stack
An animation studio used to run projects across email, spreadsheets, and freelance contracts. We built one system covering the whole pipeline — quote, contract, payment, talent, project management, deliverables. The team focuses on the work, not the workflow.
- projects/year managed end-to-end
- 30+
- quote-to-contract turnaround
- weeks → days
- pipeline systems unified
- 1
What we delivered
- Quoting & contracts
- Payment ops
- Project management
- Talent sourcing
Tech stack
- Next.js
- Supabase
- Trigger.dev
- OpenAI
- Stripe
- Vercel
- MinIO
A creative animation studio takes briefs from agencies and brands and turns them into shipped work — every project a different scope, a different freelancer mix, a different delivery deadline. Before us, the pipeline ran across email, spreadsheets, freelance contracts in Word, payment tracking in a separate tool, and a project board on top of all of it. The producers spent more time wrangling the pipeline than producing.
What we built
One system covering the full project lifecycle: incoming briefs are captured and quoted with reference to historic project costs; contracts are generated from templates and tracked through signing; payments are scheduled and reconciled; the right freelancers are sourced from the studio’s talent network with AI assistance on the match; project management lives in the same database, so producers see status without switching tools; deliverables are stored, versioned, and shared with clients from the same place. One pipeline, one source of truth.
“We used to lose half a day every Friday reconciling who owed what to whom. Now the pipeline tells us — and the producers spend that time on the work.”
How we built it
A Next.js dashboard on Vercel, Supabase as the source of truth for projects, contracts, talent, payments, and deliverables. Trigger.dev runs the durable jobs — contract generation, payment reminders, talent outreach, deliverable handoffs. OpenAI assists on quoting and on talent-to-brief matching. Stripe handles payment ops. MinIO holds reference frames, working files, and final deliverables. The producers see one dashboard; the rest is plumbing.
The outcome
Briefs in, deliverables out — and a producer team that finally spends its day on the creative side of the work, not the admin. The studio takes on more projects with the same team because the pipeline isn’t the bottleneck anymore.
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